Newforma is built for firms with an IT department and a five-figure budget. NestFiles gives your 2–20 person team the same core wins — instant project folder search, email chain tracking, client CRM — without the enterprise price tag or the months-long rollout.
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Newforma's pricing and rollout model favours larger, multi-discipline teams. NestFiles starts at A$5/month per seat, with no minimum seat count and no multi-month rollout.
Newforma implementations typically run weeks to months, often with separate training and customisation fees. NestFiles installs on your desktop and connects to Microsoft 365 in under 15 minutes.
You don't need submittal workflows or BIM coordination if you're a five-person structural firm. You need fast folder search, one place for client contacts, and an email trail that never gets lost.
Newforma's pricing isn't published and usually requires contacting their sales team. NestFiles' pricing is below, right now — no calls required.
| Newforma | NestFiles | |
|---|---|---|
| Built for | Mid-size to large AEC firms | Small firms & trades (2–20 staff) |
| Pricing | Custom quote, not published | A$5–79/mo, published upfront |
| Setup time | Weeks to months | Under 15 minutes |
| Free trial | Not offered | 14 days, no card required |
| Folder search | Yes (enterprise document control) | Yes (instant, recursive) |
| Email tracking | Yes (Outlook integration) | Yes (Microsoft 365 sync) |
| Client CRM | Add-on / separate module | Built in |
| IT department needed | Often, for rollout | No |
"Simple to set up, sits quietly in the background, and just works. Exactly what our office needed — no bloat, no learning curve."— Project Manager, Brisbane QLD
For firms that need submittal workflows, BIM coordination, or enterprise-scale document control across dozens of simultaneous projects, Newforma's depth may still be the right fit. NestFiles is built for firms that want fast folder search, email tracking, and CRM without that overhead.
NestFiles points directly at your existing project folder structure — nothing needs to be migrated or re-imported. Your files stay exactly where they are.
No. NestFiles installs like any desktop app and connects to your Microsoft 365 account in a few clicks.
Our Business tier supports up to 100 seats, and Enterprise plans are available for larger needs — reach out and we'll help you figure out the right fit.
Join AEC firms and trades businesses saving hours every week, for a fraction of what Newforma costs. 14-day free trial, no card required.